856 Link Maintenance (monthly)

At beginning of each month create a list of all University Library bibliographic records that contain an 856 field. (MB)


1. Create list in III

Find BIBLIOGRAPHIC records that satisfy the following conditions:
LOCATION = uz AND 856|u <> AND 856|u does not have ohiolink AND BCODE3 not within s & s
Continue to create lists eliminating the following other URLs one by one: cup.org (856-2); aip.org (856-3); ingenta (856-4); iop.org (856-5); oup.co.uk (856-6); emerald-library (856-7); siam (856-8); ams.org (856-9); journals.uchicago (856-10); firstsearch (856-11); (others?): LOCATION = uz AND 856|u <> AND 856|u does not have [cup.org] AND BCODE3 not within s & s
At least one field
\ Set range
Search records contained in another review file, select previous list
2. U > Output USER-selected format
3. C > CREATE a new file for output
4. Output Item #1 > RECORD #(BIBLIO) (for some reason, it is only outputting the first seven digits of the bib, I'm trying to figure out now how to get the entire bib # output)
Output Item #2 > MARC TAG 856|u_____
5. C > CREATE a new file for output
6. Change mode to ASCII
7. Transfer file to local server
8. FTP file from local server to hard drive
9. Open file in Microsoft Word
10. Using the replace functionality in Word: Replace "1 (including quotation mark) with .B1
11. Replace "," (including quotation marks) with "URL
13. Save as ascii text file
14. Open file in Notepad or other text editor
15. Add "html", "head", "body" coding to top and bottom of page as appropriate
16. Save as html file.
17. Run link accuracy software on html file.

2. Run linkbot software against the attached file to identify bad links. (VM)
3. Search Yahoo! (http://www.yahoo.com) or other search engine to find correct URL for bad links. If find correct URL, edit the appropriate file and add new URL note to beginning of appropriate line "!--new url". (VM)
4. If cannot find correct URL for resource, add bad link note, 8 digit date and suppression code "!--bad url"(VM)
5. Check file for new and bad URLs and edit as appropriate. (MB)

Insert diskette in disk drive. Open Notepad. Click on File. Click on Open. Look in: 3 1/2 Floppy (A:). Double-click on catalog. Files of type: All Files (*.*). Double-click on file to open. Place cursor at top of page. Click on Search. Click on Find. Find What: new url. Click on Find Next. If search finds "!--new URL", open Scholar.

Bring up the appropriate bibliographic record. Replace URL in 538, 856 |u and occasionally the 590 and 530 field with the correct URL. Be careful that you only replace what resides in the |u of the 856 field. If you think you may have deleted other information, exit out of record without saving and start over. Save changes to bibliographic record.

Open Notepad. Delete "" at the end of line. Be very careful not to delete anything more or less than that. Click on Search. Click on Find Next. If search finds "!--new URL", repeat.

6. For bad URL's, follow procedures to delete from catalog and html file if link fails on two consecutive link accuracy checks. Return diskette to JKC. (MB)

Contact Michael Boock with questions.